MICE on Phu Quoc, from twenty to two hundred delegates
Everything we operate on the island, in one place. Conferences, incentive programmes, gala dinners, team building, venue sourcing and full programme management, for corporate groups arriving from Vietnam and from abroad.
What we handle, and what we do not
We are a ground operator, not a travel agency. That means we hold the contracts with the resorts, the transport companies, the boat operators and the production crews on this island, and we run the programme on the day with our own coordinators.
What we do not do is book your flights, arrange your visas for the mainland, or act as your corporate travel agent. Those are different businesses and pretending otherwise helps nobody.
Meeting space and delegate packages
Room sourcing against your actual capacity requirement, full-day and half-day delegate packages, AV, breakout space, registration desks.
Reward programmes end to end
The structure most groups arrive wanting: light arrival, one working morning, experiences, and an awards evening that carries the recognition.
Beach, ballroom or resort lawn
Stage build, backdrop in your identity, lighting rig, bilingual MC, live band, and a rehearsed awards run of show.
Beach, island and CSR formats
Equipment, referees, scoring, prizes, and a written indoor alternative for every outdoor element.
Named properties with live availability
We come back with specific resorts and function spaces that match your headcount, not a brochure of everything on the island.
Coordinators on the ground
One guide per 28 delegates, one coordinator per 50, a supervisor from 100, and a medic travelling with groups from 100.
Why groups choose this island over the mainland
Three reasons come up in almost every brief, and they are worth stating plainly because they are not marketing claims. They are structural advantages that Da Nang and Nha Trang cannot match.
- International delegates need no visa. Foreign nationals arriving on Phu Quoc are exempt for stays up to thirty days, whether they fly in directly or transit airside through another Vietnamese international gateway. For a group holding six or seven nationalities, this removes weeks of paperwork and the risk of one person not making it.
- The island is being rebuilt for APEC 2027. A convention centre, an expanded airport and new road capacity are all under construction. Programmes running in 2026 sit in an unusual window: the upgrades are visible, the pricing has not yet fully caught up.
- Everything is close. Airport to the main resort strip is fifteen to twenty-five minutes. There are no long transfer days built into a Phu Quoc programme, which matters more than it sounds when you are trying to protect the energy of a three-day agenda.
Phu Quoc runs roughly 15-20% above mainland destinations at the same service grade, because everything and everyone has to be brought to the island. And from June to September, rain and rough seas can cancel marine activity at short notice. Neither fact disqualifies the island, but you should know both before you compare a Phu Quoc quote against a Da Nang quote.
Choose the page that matches where you are
You are comparing destinations
Start with the Phu Quoc MICE guide: what the island can and cannot do, seasons, costs, and how it compares with the alternatives.
You know roughly what you need
Go to the service page for what you are planning: conferences, incentive travel, team building, gala dinner.
You need numbers to take internally
Indicative rates by group size and standard package structures, with what is and is not included spelled out.
Group size decides almost everything
More than season, more than budget, more than accommodation grade. Headcount determines which resorts can host you at all, how many vehicles run, whether a gala goes on the beach or in a ballroom, and how far ahead you need to commit.
| Group size | What changes | Lead time | Detail |
|---|---|---|---|
| 20 - 50 guests | Almost any resort. One vehicle up to 45. Highly flexible. | 45 days | 20-50 guest programmes |
| 50 - 100 guests | Second vehicle from 46. Beach dining viable. Gala becomes its own line item. | 60 days | 50-100 guest programmes |
| 100 - 200 guests | Few resorts hold both the rooms and the ballroom. Arrivals split across flights. | 90 days | 100-200 guest programmes |
| 200 guests or more | Usually two adjacent resorts. Shore-based gala. Site survey before quoting. | 120 days+ | Quoted per project |
A beach gala works comfortably up to about 200 guests. Above that the logistics of power, sound coverage and service pace start to argue for a ballroom. Function space, not room count, is the constraint that decides where a group of 120 or more can actually stay.
How a programme is put together
- You send a brief. Four fields is enough to start: destination, group size band, month and duration, and a work email.
- We reply within eight working hours with initial feasibility: whether your dates work at your headcount, and any constraint you should know about before going further.
- Detailed quote within three working days, with named properties, a day-by-day programme and a rate breakdown by group size.
- Seven-day soft hold, free of charge, on the room block and function space while you get internal approval.
- Deposit converts the hold to a confirmation. Calculated on a guaranteed minimum headcount rather than your optimistic estimate, with a 5-10% shortfall carrying no penalty on the deposit; the per-person price is requoted in writing if the number falls.
- Rooming list locks at 14 days out, before the final payment falls due, so nothing has to be recalculated afterwards.
Four fields and we can tell you if it works
Destination, group size band, month and duration, work email. Feasibility comes back within eight working hours.
Questions travellers ask most
What is the smallest group you will take?
Twenty. Below that, the fixed costs of a MICE structure — coordinators, AV, stage, a dedicated vehicle — spread across too few people and you are paying corporate prices for something a good travel agent could arrange more cheaply.
Do you handle flights?
No. We quote and operate the ground programme only. Air fares move daily and bundling them makes a quote expire within 48 hours. We will hold group seats through an airline group desk if it helps, but the ticketing sits with you or your agent.
How far ahead should we book?
Forty-five days for groups under 50, sixty for 50-100, ninety for 100-200. In the November to March peak, add a month to each of those. The constraint is rarely rooms, it is finding a property that has both the rooms and the function space free on the same dates.
Are your rates inclusive of VAT?
Yes. All published rates include Vietnamese VAT and a full tax invoice is issued. Air tickets are excluded and quoted separately.
Read next
Tell us about your group
Dates, party size and the places you care about are enough to start. You get a draft route and an indicative price, not a brochure.