Corporate events where the production is the point
Product launches, anniversaries, dealer meetings and partner events differ from conferences and incentives in one important way: a large share of the cost is fixed staging that does not scale with headcount. That changes how you should budget them.
Why event budgets behave differently
In a conference or an incentive programme, most of the cost is per person: rooms, meals, transport, activities. Add twenty delegates, add twenty delegates' worth of cost.
In an event, a large block of the budget is fixed: the stage, the LED wall, the lighting rig, the rehearsal time, the permits. Whether 80 people or 180 people watch it, that cost is nearly the same.
Per-person cost falls dramatically as an event grows. An event that looks expensive at 60 guests often looks reasonable at 150 with the same production values. If your headcount is uncertain and you are weighing whether to invite a wider group, run the numbers both ways before deciding — the answer is frequently counter-intuitive.
| Cost element | Scales with headcount? | Example |
|---|---|---|
| Stage, backdrop, LED, lighting | No — fixed | Same rig for 80 or 180 guests |
| Rehearsal and technical setup | No — fixed | Usually one full day before |
| Permits and licensing | No — fixed | Required for amplified outdoor events |
| Catering and beverage | Yes — per person | The main variable block |
| Accommodation and transport | Yes — per person | Steps at vehicle and room thresholds |
| Crew and coordinators | Partly — steps | Additional crew at capacity thresholds |
Event formats we produce here
Reveal moments and press handling
Staged reveal, LED content playback, press and photography positions, demo areas. Needs the most rehearsal time of any format.
Recognition at scale
Long-service awards, video content, founder or leadership address, entertainment. Runs longer than an incentive gala and needs pacing.
Business content plus recognition
Half-day or full-day business sessions, then an awards evening. The most common 150-plus format we see on the island.
Beach or resort lawn
Amplified sound outdoors requires a permit and has curfew constraints. We handle the application; allow four weeks.
For colleagues not travelling
Multi-camera, stable uplink, and a producer whose only job is the remote audience. Bandwidth on the island has improved but must be tested in advance.
Full environment build
Set dressing, costume, entertainment. The most production-heavy format and the one where lead time matters most.
Permits, power and the things that stop an event
- Amplified outdoor sound requires local authorisation and carries a curfew. Apply four weeks ahead; we file it.
- Power. Resort supply rarely covers a full production rig. Generator with a silent enclosure, plus a redundant unit for anything with a live stream.
- Rehearsal access. The venue must be available the day before. Resorts sell that space and will not always release it unless it is written into the contract at booking.
- Weather. An outdoor build with no indoor fallback is a single point of failure. We will not quote one without an alternative.
- Drone footage needs clearance, and there are restricted zones near the airport and port areas.
Events need longer than conferences at the same headcount. Ninety days is a working minimum for anything with a built stage; a hundred and twenty if it involves permits, imported equipment or a reveal that has to be rehearsed. If you are inside sixty days, we will tell you honestly what can and cannot be delivered rather than promise and improvise.
Send the concept and the date
We will tell you in one reply whether it can be built in the time available, before anyone spends money on design.
Questions travellers ask most
Can you handle a product launch with press attending?
Yes. Press handling changes the room layout, with dedicated camera positions, a separate press area and controlled reveal sightlines, and it changes the rehearsal requirement. Tell us at brief stage rather than later; retrofitting press provisions into a finished design rarely works well.
Do you provide the AV equipment yourselves?
We contract production companies with equipment on the island, and for larger builds we bring specialist equipment from the mainland. Anything shipped in adds two to three days to the schedule and needs to be confirmed at booking, not later.
How long before the event do you need the final run of show?
Fourteen days for the structure, seven days for the detail, and a technical rehearsal the day before. Changes after the technical rehearsal are possible but each one carries risk on the night.
Can we stream the event to colleagues who are not travelling?
Yes, and it is worth doing for anniversaries and dealer meetings. It requires multi-camera coverage, a tested uplink and a producer dedicated to the remote feed. Treating it as an afterthought produces a stream nobody watches.
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Tell us about your group
Dates, party size and the places you care about are enough to start. You get a draft route and an indicative price, not a brochure.