These are starting frames, not fixed products. Every element is interchangeable. What is worth understanding is why each frame is shaped the way it is, so that when you change something you know what you are trading away.
Works for domestic groups and for programmes where the conference is the point. On Phu Quoc it is tight, because the flight time from Hanoi eats most of a morning.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals, transfer, check-in | Free or half-day conference | Welcome dinner |
| 2 | Conference or team building | Island trip or free | Gala dinner and awards |
| 3 | Free morning, check-out | Departure transfers | — |
The island day, or the conference — you cannot comfortably have both. Most groups that book three nights on Phu Quoc later say they should have booked four, because the island trip is the element with the highest recall and it is the one that gets cut.
The most common structure and the one we would recommend for most incentive briefs.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals, transfer, check-in | Free — deliberately | Informal poolside reception |
| 2 | Full-day conference or half-day plus activity | — | Beach gala and awards |
| 3 | Island cruise, snorkelling | Return, free time | Farewell dinner |
| 4 | Free morning, check-out | Departure transfers | — |
The gala sits on night two, not night three. That is deliberate: people are rested, and there are still two days left for the recognition to be talked about. Putting the gala on the last night before an early departure is the most common scheduling error in corporate programmes.
For international incentive groups where people have flown a long way and a three-night programme does not justify the journey.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals | Free | Welcome reception |
| 2 | Half-day conference or workshop | Water sports or spa | Themed dinner |
| 3 | Team building or CSR | Free | Gala and awards |
| 4 | Island cruise | Beach lunch, return | Farewell dinner |
| 5 | Free morning, check-out | Departure transfers | — |
Accommodation twin share with breakfast · all meals per the programme · conference or event space with AV as specified · gala production · activities with equipment and staff · all ground transport and airport transfers in waves · guides at one per 28 and coordinators · hospitality desk with a 24/7 duty number · photography and video delivered in three working days · enhanced travel insurance · Vietnamese VAT and full invoice
Air tickets · single supplements · alcohol beyond the agreed bar package · personal expenses and spa · premium gifts and bespoke awards · private yacht, golf or separate executive programmes · simultaneous interpretation · costs arising from changes after confirmation
When a competing quote looks materially cheaper, the difference is almost always in this second column rather than in the rate. The three that most often sit outside a headline price: the beverage package, gala production as opposed to the gala meal, and airport transfers when arrivals are split across several flights.
Yes — these frames exist to show the shape and the reasoning, not to constrain you. Send what you actually want and we will tell you honestly which parts work on this island and which do not.
Substantially. November to March is peak and runs roughly 25–30% above the June to September low season. See the season page for the full picture and the trade-offs.
Yes, and it is common for leadership. It needs designing at the start because it affects vehicle allocation, restaurant bookings and coordinator numbers — all of which are sized against a single group by default.
Twenty delegates. Below that we would suggest a bespoke arrangement rather than a MICE package, and the economics genuinely favour that.
None