Package structures, and what to change in them
These are starting frames, not fixed products. Every element is interchangeable. What is worth understanding is why each frame is shaped the way it is, so that when you change something you know what you are trading away.
Three days, two nights: the compressed frame
Works for domestic groups and for programmes where the conference is the point. On Phu Quoc it is tight, because the flight time from Hanoi eats most of a morning.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals, transfer, check-in | Free or half-day conference | Welcome dinner |
| 2 | Conference or team building | Island trip or free | Gala dinner and awards |
| 3 | Free morning, check-out | Departure transfers | — |
The island day, or the conference — you cannot comfortably have both. Most groups that book three nights on Phu Quoc later say they should have booked four, because the island trip is the element with the highest recall and it is the one that gets cut.
Four days, three nights: the balanced frame
The most common structure and the one we would recommend for most incentive briefs.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals, transfer, check-in | Free — deliberately | Informal poolside reception |
| 2 | Full-day conference or half-day plus activity | — | Beach gala and awards |
| 3 | Island cruise, snorkelling | Return, free time | Farewell dinner |
| 4 | Free morning, check-out | Departure transfers | — |
The gala sits on night two, not night three. That is deliberate: people are rested, and there are still two days left for the recognition to be talked about. Putting the gala on the last night before an early departure is the most common scheduling error in corporate programmes.
Five days, four nights: the international frame
For international incentive groups where people have flown a long way and a three-night programme does not justify the journey.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals | Free | Welcome reception |
| 2 | Half-day conference or workshop | Water sports or spa | Themed dinner |
| 3 | Team building or CSR | Free | Gala and awards |
| 4 | Island cruise | Beach lunch, return | Farewell dinner |
| 5 | Free morning, check-out | Departure transfers | — |
What is in a package and what is not
In every package we quote
Accommodation twin share with breakfast · all meals per the programme · conference or event space with AV as specified · gala production · activities with equipment and staff · all ground transport and airport transfers in waves · guides at one per 28 and coordinators · hospitality desk with a 24/7 duty number · photography and video delivered in three working days · Vietnamese VAT and full invoice
Quoted separately, always
Air tickets · single supplements · alcohol beyond the agreed bar package · personal expenses and spa · premium gifts and bespoke awards · private yacht, golf or separate executive programmes · simultaneous interpretation · costs arising from changes after confirmation · travel insurance (mandatory, held by each traveller; we check the cover)
When a competing quote looks materially cheaper, the difference is almost always in this second column rather than in the rate. The three that most often sit outside a headline price: the beverage package, gala production as opposed to the gala meal, and airport transfers when arrivals are split across several flights.
Adapting a package
- Shorten by dropping the island day, not the free afternoon. The free afternoon is doing more work than it looks.
- Upgrade accommodation grade before upgrading the gala. People notice their room every day; they see the gala once.
- Move the gala outdoors before spending more on production. The setting does more than the rig.
- Add the executive programme early. Separate leadership arrangements retrofitted late are expensive and visibly bolted on.
- If the budget is fixed and the headcount is uncertain, hold the headcount and cut the programme. The reverse, inviting fewer people to a better trip, damages more than it saves.
Send what you actually want
These frames show the shape and the reasoning. Tell us the real brief and we will say which parts work on this island.
Questions travellers ask most
Can we build a programme that is not on this page?
Yes. These frames exist to show the shape and the reasoning, not to constrain you. Send what you actually want and we will tell you honestly which parts work on this island and which do not.
Do package prices change by season?
Substantially. November to March is peak and runs roughly 25-35% above shoulder season, while June to September runs 20-30% below it. The season page has the full picture and the trade-offs.
Can we split the group into different programme tracks?
Yes, and it is common for leadership. It needs designing at the start because it affects vehicle allocation, restaurant bookings and coordinator numbers, all of which are sized against a single group by default.
What is your minimum for a package quote?
Twenty delegates. Below that we would suggest a bespoke arrangement rather than a MICE package, and the economics genuinely favour that.
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Tell us about your group
Dates, party size and the places you care about are enough to start. You get a draft route and an indicative price, not a brochure.